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Using the Tools’ Functionalities in Email

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Bytimothy A
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Overview:
The Tools menu in the Email editor provides additional features that help improve writing, analyze content, and manage email structure. These tools include AI shortcuts, source code access, and word count tracking.

Follow the steps below to use the tools in the Messages module.

Step 1: On your Dashboard, navigate to the Messages tab under the Communications section. 
Step 1: On your Dashboard, navigate to the Messages tab under the Communications section.
Step 2: Select a message, then click on it. 
Step 2: Select a message, then click on it.
Step 3: Click the Email tab to proceed. 
Step 3: Click the Email tab to proceed.
Step 4: After opening the Email tab, select Tools to view all available tools. 
Step 4: After opening the Email tab, select Tools to see all the tools you can use.
Step 5: A pop-up window will appear, displaying the AI Shortcuts tool, Source Code, and Word Count. These tools can greatly improve efficiency when creating an email.
Step 5: A pop-up window will appear, displaying the AI Shortcuts tool, Source Code, and Word Count. These tools can greatly improve efficiency when creating an email.
Step 6: Clicking on the AI Shortcuts tool reveals additional options, such as Summarize Content, which helps you quickly summarize your email, and Improve Writing, which enhances your email to make it more professional. 
Step 6: Clicking on the AI Shortcuts tool reveals more options, such as Summarize Content, which helps users quickly summarize their email, and Improve Writing, which assists in making email composition more professional.
Step 7: Next is Simplify Language, which helps users simplify complex wording or paragraphs for clearer communication. There’s also Expand Upon, which provides more detailed information, and Trim Content, which shortens your content. 
Step 7: Next is Simplify Language, which helps users simplify complex wording or paragraphs for clearer communication. There’s also Expand Upon, which provides more detailed information, and Trim Content, which shortens your content.
Step 8: Clicking on Change Tone allows users to adjust their language, phrasing, and structure to modify the attitude or emotion conveyed to the reader. 
Step 8: Clicking on Change Tone allows users to adjust their language, phrasing, and structure to modify the attitude or emotion conveyed to the reader.
Step 9: The Change Style option allows users to modify the visual appearance, formatting, or tone of the message to enhance readability, branding, and professionalism. 
Step 9: While the Change Style option allows users to modify the visual appearance, formatting, or tone of the message to enhance readability, branding, and professionalism.
Step 10: Source code refers to the raw, underlying text data, including technical headers and HTML formatting, that defines how the email is routed, displayed, and structured. 
Step 10: Source code refers to the raw, underlying text data, including technical headers and HTML formatting, that defines how the email is routed, displayed, and structured.
Step 11: Next is Word Count, which lets you track your content’s word count in real time.
Step 11: Next is Word Count. This feature helps users monitor the number of words in their content in real time.
Step 12: Click it to open a pop-up window that shows the total number of words, characters, and other details.
Step 12: Clicking it opens a pop-up window that displays the total number of words, characters, and other details.

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